In order to ensure full consideration of your credentials for positions of interest, please follow the guidelines below when completing an application for employment:

• Your application MUST be completed in its entirety in order to be given full consideration. This includes all degrees awarded, institutions attended, work history, and credentials. “See Resume” will not be accepted in lieu of application completion.
• Incomplete applications will be disqualified. Please complete each item thoroughly. Resumes are a required attachment, but not a substitute for the completion of the application. It is the applicant’s responsibility to ensure all required information and documents are provided.
• List each employer and/or position held separately. Be sure to include your duties for each position when you worked for one employer and held more than one position.
• As you describe your work history, make sure you highlight your competencies (knowledge, skills, abilities, and work behaviors) which demonstrate your qualifications for the position for which you are applying.
• Once the application has been submitted to a particular posting, NO additional changes to the application can be made. Please be absolutely sure everything is completed and attached before final submission. After twenty-four hours you may submit a revised application. The most recent complete application will be advanced to the hiring agent.

Faculty Positions

Unofficial transcripts from institutions granting credit relevant to the requirements of the position MUST be electronically attached to your application to be considered for interview. Applications submitted with transcripts that do not list a conferred degree awarded will not be considered.

Staff Positions

Documentation of required educational requirements stated in the vacancy notice must be electronically attached to your application to be considered for an interview. NOTE: Copies of college diplomas or other grade reports will not be accepted as unofficial transcripts. IMPORTANT! Transcripts from a college website may be accepted if they clearly indicate the name of the institution, student’s name, and degree conferral date (if applicable).

All Positions

Official transcripts for all coursework and degrees from all institutions granting credit regardless of whether or not that institution conferred the degree will be required within 30 days after hire.

Unofficial Transcripts

• Unofficial transcripts may include photocopies of official transcripts or transcripts stamped “Issued to Student.”
• Copies of college diplomas or other grade reports will not be accepted as unofficial transcripts. IMPORTANT! Transcripts from a college website may be accepted if they clearly indicate the name of the institution, student’s name, and degree conferral date (if applicable).
• If you have not attended college, you must submit high school diploma or GED certificate showing that you have graduated.

Official Transcripts

• After you have been hired, you must request official transcripts or international degree evaluations (see below), pay any fees required by the issuing institution(s), and have them mailed directly from the issuing institution to Calhoun’s Human Resources Office. Electronic transcripts are accepted only when submitted directly to the Director of Human Resources and Payroll at kim.gaines@calhoun.edu.
• You have 30 days from your hire date to make official transcripts or degree evaluations available to Human Resources.
• To qualify as official, transcripts should be issued directly from the institution to Calhoun Community College Human Resources Office authorized representative. Transcripts may not read “Issued to Student”.

International Transcripts

If your qualifying degree is from an institution outside the United States, you must submit an international degree evaluation consisting of a course-by-course analysis for that degree prior to being considered for an interview. Upon hire, an official course-by-course analysis should be issued directly from the evaluator to Calhoun Community College Human Resources Office representative authorized to accept transcripts. If your highest degree in the subject you plan to teach at Calhoun is from a U.S. institution, an evaluation of any lower-level degrees from international institutions is not required unless needed to set pay level. The College accepts international degree evaluations only from National Association of Credential Evaluation Services (NACES) members.

E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

• Effective January 1, 2012, all State of Alabama employers are required to use the E-Verify System to verify their employees’ eligibility to work in the United States.
• Calhoun Community College participates in E-Verify System to verify employment eligibility for all newly-hired employees.
• The E-Verify System requires that all new hires have a valid Social Security Number.

E-Verify Resources:

• E-Verify FAQ
• How does E-Verify affect me as an employee?

Visit US Citizenship and Immigration Service and US Social Security Administration for more information.

• E-Verify Participation Poster (pdf) – English and Spanish
• Right to Work (pdf) – English and Spanish