Refunds, for payments made with a debit or credit card on MyCalhoun, must first be refunded back to that debit or credit card up to the amount of the payment. In the event that the credit to the original form of payment fails, the refund would then be issued via BM Technologies, Inc.
Calhoun Community College uses BM Technologies, Inc. for all refunds in an effort to get you your money as fast and as easily as possible.
Any other additional refunds that exceed those payments would be issued through the student’s selected refund preference through BM Techonolgies, Inc. To review your choices, please visit First Carolina Bank and then select the down arrow on the Students menu and Student Choices.
All students need to begin the refund selection process here and then select the down arrow on the Students menu and Student Refunds.
Student address information is sent by the College to BM Technologies, Inc. If the address information is incorrect, students must update their mailing address using the Request to Update Student Record Information from the Student Self-Service Dashboard within myCalhoun Experience.
Address changes will be submitted to BM Technologies, Inc. unless the student has already selected a refund preference. In those instances, the student would update their own address in their profile and then select the down arrow on the Students menu and Student Account Login.
BM Technologies, Inc. will send you an email letting you know when your refund has been processed. You can also have refund alerts sent directly to your mobile phone.
All financial aid funds, except work-study, are credited to your individual student account. You must complete all steps in the financial aid application process before the funds will appear as authorized aid on your student account. If you need to check the status of your financial aid, please contact Student Financial Services.
Students need to consult with Student Financial Services to determine the effects of withdrawing from any course(s).
When will financial aid be delivered?
If your payments and financial aid credits exceed your charges, the credit balance will be issued to you according to the refund preference selected with BM Technologies, Inc. The first issuance of credit balance refunds will be within fourteen (14) calendar days from the date the funds are posted to the student’s account. Thereafter, credit balance refunds are issued on a regular, weekly schedule by the Business Office. First-time loan students should note that there is a 30-day delay on delivery of student loan funds for their first semester due to federal regulations.
How is financial aid delivered?
Delivery of credit balances is a multi-step process.
The tuition refund policy used by Calhoun Community College is mandated by the Alabama Community College System Board of Trustees. We are obligated to abide by the policy. Semester-specific refund schedules will be posted on our college website under the Class Schedules and Class Info from the Quick Links on our home page. The following are the basic refund guidelines:
Students wishing to withdraw from some of their classes must do so through MyCalhoun. Amounts that may be due to students by the College as a result of dropping classes will be refunded as applicable after the 2nd week of the term, as long as the student account balance is zero.
A student who withdraws from classes prior to the first day of class will be refunded the total tuition and other institutional charges. The first class day is not the first day of the student’s class.
Students who do not completely withdraw from the institution but drop a class during the regular drop/add period will be refunded the difference in tuition paid and the tuition rate applicable to the reduced number of hours, including fees appropriate to the classes dropped.
There is no refund due to a student who partially withdraws after the official drop/add period.
A student who officially or unofficially withdraws completely on or after the first day of class but prior to the end of the third week of class will be refunded according to the withdrawal date, as follows:
*Tuition and other institutional charges do not include non-refundable fees such as pass-through fees nor the Access/Wellness fee.
For calculating refunds during the fall and spring sixteen-week terms, a “week” is defined as seven calendar days. Refunds of tuition for terms shorter than sixteen weeks, such as summer terms, mini-terms, split terms, and weekend terms, will reflect a prorated week based on the number of days in the term.
An administrative fee not to exceed 5 percent of tuition and other institutional charges shall be assessed for each withdrawal within the period beginning the first day of class and ending at the end of the third week of class.
Pass through fees such as music fees and allied health and nursing fees will not be refunded after the official drop/add period.
The Warhawk Book Pack fees are charged unless a student opts out of the program through the bookstore portal by the applicable opt out deadline each semester. Therefore, students that withdraw from all courses in a semester, prior to the opt out deadline, should consider opting out of the Warhawk Book Pack to avoid being charged these additional fees for the semester. Once a student opts out of the book pack, those books will no longer be accessible to a student and any physical books must be returned to the bookstore as soon as possible to avoid incurring additional charges or a possible hold on your
student account at the bookstore.
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