Business Office Forms

Tuition Assistance:

• The Alabama College System Employees and Dependents Tuition Waiver Application
• Athens State Tuition Waiver:   Form  &  Guidelines
• RISE Continuing Education Scholarship Application

Travel:

• Travel Policies — (includes per diem and mileage rate)
• Travel Policy Brochure
• Travel Request Form (for all travel, including in-state and out-of-state)
• Health Sciences Travel Request Form
• Per-Diem Reimbursement (in-state only)
• Actual Expenses Reinbursement:
  • ​In-State Actual Expenses Reimbursement Form
  • Out-of-State Actual Expenses Reimbursement Form
• Prepayment Agreement Form for In-State and Out-of-State Travel Expenses

Miscellaneous Business Office Forms:

• Budget Revision Form
• Transfer of Funds Form Electronic
• Resource Request Form (to be used when requesting additional resources, i.e. funds, personnel, etc.)
• Request to Advertise for Bid
• Request for Sole Source Justification
• Vendor Information Packet
• Request for Consultants Fee Form
• Procedures and form for Approval to Receive an In-Kind or Cash Donation
• Inventory Request for Disposal Form
• Missing Equipment Report Form
• Department Deposit Form
• Inventory Interdepartmental Transfer Form

Instructional Presentations:

• Accounts Payable
• Adjunct Faculty Quick Start Guide
• Alabama Competitive Bid Laws
• Purchasing Using Cooperatives and Sole Source Vendors

College Work Study:

• College Work Study Request Form
• College Work Study Program Timesheet (Excel version that calculates total hours or pdf version) (to be completed by the 15th of each month)
• College Work Study Evaluation Form (to be completed by the supervisor at the end of each semester)

Correspondence/Graphics

• Calhoun Memo
• Calhoun Letterhead
• Calhoun Logo- Color Logo Black and White Logo
• Facsimile Transmittal Form

Faculty/Instruction/Staff

• Generic Syllabus
• Request to Alter a Final Examination
• Intent to Develop a NEW Distance Learning Course
• Intent to Deliver a Distance Learning Course
• Request to Teach an Overload Class
• Course Substitution Request Form
• Departmental Advanced Credit Recommendation
• Field Trip Process and Guidelines
• Field Trip Request Form
• Playlist of several Youtube videos on a variety of Office 365 topics
• Course Change Form
• Program Change Form
• Proposal to teach an Honors course
• Excessive Absences Withdrawal Notice
• Student Activity Travel General Release and Waiver of Liability

Foundation Policy & Forms

• Agreement for Use of Foundation Supplies
• B&W Payroll Deduction Form revised 060415
• Foundation Funds Request
• Foundation Funds Request – Electronic
• Foundation Fund Class Request
• Travel Advance and Reimbursement Agreement

Payroll/HR Forms

• Approvers Webtime Entry Directions
• A# Request form (employee only – new or returning)
• Direct Deposit form
• Deduction Cancellation form
• Job Description Modification Form
• Leave Request Form
• Online Foundation Payroll Deduction/PledgeCard
• Overtime Work Agreement (must be completed and approved prior to overtime work)
• Personal Information Change
• Student & Hourly Webtime Entry Directions
• Support Webtime Entry Directions

Requests for Services forms

• Audio Visual Request Form for an Event
• CETV Request for Video Production Services
• Print Services Forms
• Public Relations Request for Services (this includes submitting announcements for the outdoor marquee, plasma screens, website, and The Bulletin)
• Request for Institutional Data
• Request for Warhawk Assistance

Testing Center

• FACULTY Testing Center Instructor Info
• Test Transmittal Long Form
• Test Transmittal Short Form

Miscellaneous:

• Lean Project Proposal
• Grants Time and Effort Reporting Form
• Campus Police Incident Report
• Non-Credit and Continuing Education Course Checklist
• Request Form for a Proposed Student Activity
• Student Activity Travel General Release and Waiver of Liability
• Field Trip Process and Guidelines